General Terms and Conditions for WINDFORCE 2025

By registering for the event, you confirm that you have read and agree to the following “General Terms and Conditions”. This also applies to special conditions that are announced to participants or registrants for specific events.

WINDFORCE 2025 is organized by Offshore Wind Messe- und Veranstaltungs GmbH and WAB e.V.

1. Registration

Registration for an event must always be made in writing, either via an online form, e-mail or fax to WAB e.V.. Registrations are generally accepted in the order in which they are received by the WAB. However, this does not affect separate selection processes for specific events. If a registration cannot be accepted, WAB will notify the person(s) interested in registering in good time before the start of the event.

The conference fees include lunch and refreshments from the buffet during the breaks, conference documents, participation in the excursions and online access to the presentations as well as participation in the conference dinner and the opening evening of the WINDFORCE Conference.

The number of participants for the events and their parts is limited and registrations will be processed in the order in which Offshore Wind Messe und Veranstaltungs GmbH and WAB e.V. receive them.

The participant’s name will appear in the official list of participants if he or she registers before the registration deadline. Later bookings or changes cannot be included in the official list of participants.

Registrations are only possible for entire conference days. It is not possible to book individual sessions or presentations. The early bird discount is valid until March 31, 2025.

2. Special Conditions

Registration as a student

To register as a student and benefit from the special student conditions, you must document your status as a student by sending your certificate of enrollment or student ID by e-mail to info@wab.net. The conference fee for students includes participation on June 16 – 18, 2025 including all the above-mentioned services.

Registration as a start-up

The start-up package includes

– Participation services as mentioned above

– The prerequisite is a commercial register entry that is not older than three years. Only then are you considered a start-up company.

– Free one-year trial membership of WAB e.V.

Please note that the number of available start-up packages is limited to 20 and applications will be processed in the order in which Offshore Wind Messe und Veranstaltungs GmbH and WAB e.V. receive them. The organizers will decide on the acceptance of companies as start-ups. There is no legal entitlement to these conditions.

3. Terms of Payment

Payment is due upon confirmation of registration, unless other terms of payment have been agreed. If a different payment date is stated on the invoice, this date shall apply. In the event of late payment, Offshore Wind Messe und Veranstaltungs GmbH and WAB e.V. reserve the right to exclude the participant from participation in the event. Payments must be independent of third-party services (such as subsidies or grants). All participation fees must be paid by the start of the event.

The participation fee is collected on behalf of the organizer: Offshore Wind Messe und Veranstaltungs GmbH, Barkhausenstraße 4, 27568 Bremerhaven.

Participants may nominate a substitute for whole days. A processing fee of EUR 30.00 will be charged for each bank transfer after receipt of the invoice.

Documents and papers will be distributed upon receipt of full payment. Lost or unused documents will not be refunded or replaced.

4. Cancellation and termination

Cancellations made by March 31, 2025 will be charged 30 percent of the respective conference fee, after which the full fee must be paid. It is possible to nominate a substitute participant. The booking of conference participation, especially when booking the entire conference, is personalized and cannot be transferred to more than one person. The effective date of termination is the date on which it is received by WAB. If the written notice of termination is not received by the deadline, the contractual partner is in any case obliged to pay the full fee.

Cancellations must be sent in writing to the following address:

WAB e.V./OWMV t: +49 471 39177 0 mail: info@wab.net.

Participants may nominate a substitute for entire days of the event. If a participant does not take part in individual parts of the event, he/she is not entitled to a reduction in the fee. The right to cancel for good cause remains unchanged. Offshore Wind Messe und Veranstaltungs GmbH and WAB e.V. reserve the right to cancel the event for good cause (e.g. if the required number of participants has not been reached). In this case, the participation fee already paid will be refunded in full.

5. Cancellation of events

Offshore Wind Messe und Veranstaltungs GmbH and WAB e.V. reserve the right to cancel events, in particular if there are insufficient registrations. In this case, fees already paid will be refunded in accordance with Section 3 of these General Terms and Conditions. Further claims for damages are excluded. This also applies to a cancellation at short notice or a cancellation of an event, even without prior notice to the participants, should this no longer be possible.

6. Replacement of lecturers / speakers

If it does not significantly affect the overall format of the event, replacement of lecturers/speakers or modification of the programme’s schedule will not entitle a participant to withdraw from the contract or pay a reduced fee. The options for termination for good cause will remain unchanged.

7. Exclusion from participation

The organizers Offshore Wind Messe und Veranstaltungs GmbH and WAB e.V. reserve the right to exclude participants from further participation in special cases (e.g. if payment is delayed or if a person disrupts the event and its program). In this case, participants are not entitled to a full or partial refund of participation fees or other costs.

8. Liability

The organizers Offshore Wind Messe und Veranstaltungs GmbH and WAB e.V. as well as the owners of conference and event rooms and the persons authorized by them shall not be liable for damages, in particular for damages caused by accidents, damage, loss or theft, unless the damage is due to intent or gross negligence on the part of Offshore Wind Messe und Veranstaltungs GmbH and WAB e.V. or their representatives.

9. Data privacy

Personal data made available to Offshore Wind Messe und Veranstaltungs GmbH and WAB e.V. in connection with bookings will be processed electronically and used exclusively for booking processing and customer service purposes. By registering, participants also agree to their personal data being stored by Offshore Wind Messe und Veranstaltungs GmbH and WAB e.V.. Your data will not be passed on to third parties. Express reference is made to the data subject’s right to object in accordance with Section 28 (4) DSG.

10. Copyright of photos or films

By registering for the conference, the participant automatically grants the WAB e.V. and Offshore Wind Messe und Veranstaltungs GmbH – and with their consent also press and television teams – permission to create photo and video material of the conference and its participants. The material may be used free of charge by WAB e.V. and Offshore Wind Messe und Veranstaltungs GmbH for marketing and communication purposes, subject to copyright and ancillary copyright law.

11. Additional agreements

Subsidiary agreements shall only be binding if they have been confirmed in writing. If a third party enters into the contract, he and the original applicant shall be jointly and severally liable for the invoice amount and the rebooking fees.

12. Legal basis

The law of the District Court of Bremen shall apply exclusively, excluding the UN Convention on Contracts for the International Sale of Goods (CISG). The exclusive place of jurisdiction is the city of Bremerhaven. The place of fulfillment is the city of Bremerhaven. In all other respects, the statutory provisions shall apply.

Bremerhaven, January 2025